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Office Manager/Administrative Assistant

Company Overview

Cloudmark is a trusted leader in messaging security that protects 1 in 8 of the world's mailboxes. With a 14-year track record, we are the vendor of choice for spam and malware protection among leading ISPs and mobile providers around the world.

Objective of Position

We are looking for a part time Office Manager to organize and coordinate administration duties and office procedures in our Paris office. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication (internal and with the US headquarters) and safety.

Responsibilities

  • Front desk management including answering phones, greeting visitors and day to day office requests 
  • Organizing the office layout and ordering stationery and equipment
  • Maintaining the office condition and arranging necessary repairs
  • Manage inbound/outbound shipping needs and mail distribution
  • Coordinate and schedule office meetings
  • Coordinate with HR in San Francisco to organize off-site activities, celebrations, conferences
  • General admin support
  • Facilities and building management liaison
  • Organize travel and lodging arrangements for visitors coming to the Paris Office
  • Schedule interviews for candidates
  • Assist with new employee onboarding process
  • Partner with HR Manager in San Francisco to update and maintain office policies as necessar
  • Liaise with Accounting team in San Francisco to ensure that all items are invoiced and paid on time
  • Coordinate with IT department on all office equipment maintenance and purchases

Qualifications

  • Proven experience as an Office Manager, Front Office Manager or Admin Assistant
  • Calm, patient, and professional demeanor
  • Professional-level knowledge of Pack Office (Outlook, Excel, Powerpoint)
  • Excellent verbal and written communications skills (both in English and French)
  • Attention to detail and problem solving skills
  • Highly motivated with a positive, can-do attitude
  • A creative mind with an ability to suggest improvements

 

 

This position is based in Central Paris

 

Cloudmark is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, 

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